Thank you for re-electing me at the 2024 General Election. My MP website is here.

Privacy policy

Who We Are
This Privacy Policy relates to information about you (“personal data”) which is obtained and used by Nadia Whittome and her team in relation to the General Election and campaigns.

If you have registered to support Nadia Whittome, your data will be held by Nadia Whittome for the purposes of the campaigns related to re-election.

Nadia Whittome’s registered address is GMB, 542 Woodborough Rd, Mapperley, Nottingham NG3 5FJ. Nadia Whittome’s phone number is 01156465482. The person responsible for Data Protection is contactable at info@nadiafornottinghameast.org

Nadia Whittome’s Mission
 Nadia Whittome’s overall mission is to promote and support campaigns and candidates.

We take active steps to make sure that our supporters are aware of the ways in which they can help us achieve our overall purpose.

What personal data might Nadia Whittome collect about you?
 We may collect the following types of personal data: your name, email address, postal address, telephone or mobile number, bank account details to allow our payment processors to process donations, any information you give to us, or we collect about you, details about payments to and from you and other details of products and services you have purchased from us, and details of any political opinions that you express to us or volunteering you may wish to undertake.

Special Categories of Personal Data
 We do not collect “special categories of personal data” about our supporters (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, trade union membership, information about your health and genetic and biometric data), unless we have your express consent.  Clear notices will be provided on application forms for such events so that it is clear what information we need and why we need it.  By virtue of what we do, we collect details of your political opinions, either generically or specifically, which we are entitled to do as a not-for-profit body with a political aim, where that data is processed only in relation to supporters in connection with our purposes and not disclosed without your consent.

All special categories of personal data are stored on a secure database, to which only a limited number of relevant volunteers have access.

How and when we collect personal data about you
 Nadia Whittome may collect your personal data in the following circumstances:

When you give it to us DIRECTLY:
You may give us your personal data directly when you sign up as a supporter, make a donation, sign up for one of our events or when you communicate with us.

When you give it to us INDIRECTLY:
You may give us your personal data indirectly when you sign up at events such as community meetings or street stalls, or via a sponsored petition campaign on a third-party website. These independent third parties will pass your data to Nadia Whittome where you have indicated that you wish to support Nadia Whittome and have given your consent to Nadia Whittome processing your personal data or it is a necessary part of completing a contract with you.

When you access Nadia Whittome’s Social Media:
We might also obtain your personal data through your use of social media such as Facebook, WhatsApp, Twitter or LinkedIn among others, depending on your settings or the privacy policies of these social media and messaging services. To change your settings on these services, please refer to their privacy notices, which will tell you how to do this.
 
What will Nadia Whittome use your personal data for?

Your data will be collected in order to contact you in relation to campaigning, volunteering and fundraising activities, as well as updates on projects.

Other purposes are:

    •    To keep a record of donations made and actions taken by our supporters and our communications with them.
    •    To support volunteers at their events.
    •    To record campaigning actions by supporters.
    •    Service administration, such as administering any donations you have made, to confirm receipt of donations (unless you have asked us not to do that), and to say thank you and provide details of how your donations might be used.
    •    In relation to correspondence you have entered into with us whether by letter, email, text, social media, message board or any other means, and to contact you about any content you provide.
    •    For internal record keeping, so as to keep a record of your relationship with us.
    •    To use IP addresses to identify the location of users, to block disruptive use and to establish the number of visits from different countries.
    •    For market research.
    •    To analyse and improve the activities and content offered by Nadia Whittome’s website to provide you with the most user-friendly navigation experience. We may also use and disclose information in aggregate (so that no individuals are identified) for marketing and strategic development purposes.
    •    For the dissemination of relevant information to journalists, however we will generally keep your personal data anonymous.

·       Administering, managing and improving the

·   Contacting you in relation to campaigning and activities carried out by Nadia Whittome and related activities

·       To retain information about volunteers and campaigners for future

We will only use your personal data for the purposes for which it was obtained.

Will Nadia Whittome share your personal data with anyone else?
 Nadia Whittome will not, without your consent, share or sell your personal data with any third party for their own marketing purposes, and you will not receive marketing from any other companies, charities or other organisations as a result of giving your details to us.

Nadia Whittome’s Suppliers
We may need to share your personal data, for the purposes of the campaign, with service providers who help us to deliver our projects, campaigning and fundraising activities, or provide IT systems including Gmail and Action Network. These “data processors” will only act under our instruction and are subject to pre-contract scrutiny and contractual obligations containing data protection clauses that protect your personal data. We do not allow these organisations to use your data for their own purposes or disclose it to other third parties without our permission and we will take all reasonable care to ensure that they keep your data secure.

Facebook and other Social Media Sites

Updating your preferences with Nadia Whittome will not guarantee that you never see Nadia Whittome content on social media, since the social media site may select you based on other criteria and without your data having been provided to or by Nadia Whittome.

On what legal basis does Nadia Whittome use your personal data?
 We may process your personal data for a number of reasons, and Nadia Whittome will only use your personal data where it has an appropriate legal basis, such as: (1) where the processing is in our own legitimate interest;

(2) it is in compliance with a legal obligation;

(3) it is necessary to perform a contract between us and you; and/or

(4) you have consented to our use of your personal data.
1) Legitimate interest:
We may rely on our own legitimate interest to process your personal data for the following reasons:
    •    To keep a record of donations made and actions taken by our supporters and our communications with them.
    •    To support volunteers at their events.
    •    To record campaigning actions by supporters.
    •    Service administration, such as administering any donations you have made, to confirm receipt of donations (unless you have asked us not to do that), and to say thank you and provide details of how your donations might be used.
    •    In relation to correspondence you have entered into with us whether by letter, email, text, social media, message board or any other means, and to contact you about any content you provide.
    •    For internal record keeping, so as to keep a record of your relationship with us.
    •    To use IP addresses to identify the location of users, to block disruptive use and to establish the number of visits from different countries.
    •    For market research.
    •    To analyse and improve the activities and content offered by Nadia Whittome’s website to provide you with the most user-friendly navigation experience. We may also use and disclose information in aggregate (so that no individuals are identified) for marketing and strategic development purposes.
    •    For the dissemination of relevant information to journalists, however we will generally keep your personal data anonymous.

·       Administering, managing and improving the

·   Contacting you in relation to campaigning and activities carried out by Nadia Whittome and related activities

·       To retain information about volunteers and campaigners for future

You are entitled to object to your personal data being held for these purposes, please let us know by contacting us in accordance with the ‘Who Are We’ section above.

2) Legal obligation:
We may also need to comply with legal requests where disclosure is required or permitted by law. For example, to government bodies for tax purposes or law enforcement agencies for the prevention and detection of crime, subject to such bodies providing us with a relevant request in writing.

3) Contract:
We may process your personal data where it is necessary for the performance of a contract with you, such as for completion of transactions you have entered into with Nadia Whittome or the activity or online content you have signed up for.
If you fail to provide data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, where you make online purchases or donations).  In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

4) Consent:
We may process your personal data for reasons with your consent:
    •    To send you marketing information about our projects, fundraising activities and appeals.
    •    To invite you to participate in surveys or research about Nadia Whittome or our work.

We will make it clear when you are giving your consent and you may withdraw your consent at any time.  Please see the “What are your rights?” section of this privacy policy below for instructions on how to withdraw consent.

When you opt out of receiving updates.
 You may opt-out of receiving updates at any time.

Data processed outside of the UK
 Your data is only processed outside the UK where Nadia Whittome has verified that appropriate standards and safeguards are in place, including Standard Contractual Clauses or International Data Transfer Agreements.

When and why we will send you personalised marketing communications
 Only where you have given your consent to do so will Nadia Whittome contact you for marketing purposes, for example to keep you up to date with our work and our campaigns, or let you know of ways in which you can support that work.
We will make it easy for you to tell us if you would like to receive marketing communications from us and hear more about our work and the ways in which you would like to receive this information. You can withdraw your consent at any time, and we will not send you marketing material if you tell us that you do not wish to receive it.


How long will Nadia Whittome keep your personal data?
 We will hold your personal data on our systems for as long as is necessary for the purposes described above, and in accordance with applicable laws for no longer than 4 years from the end of the year in which the data was last used.
Where you contribute material to us, e.g. user generated content or in response to a particular campaign, we will only keep your content for as long as is reasonably required for the purpose(s) for which it was submitted unless otherwise stated at the point of generation.

What are your rights?

 You have a number of rights in relation to our use of your personal data:

You are entitled, in accordance with applicable law, to

1. object to processing of your personal data, or

2. request restriction of processing of your personal data, and

3. to request access to your personal data,

4. request correction or rectification or your personal data,

5. request erasure and

6. portability of your own personal data.

The accuracy of your information is really important to us. We want to ensure that we are able to communicate with you in ways that you are happy with, and to provide you with information that is of interest. If you are aware of changes or inaccuracies in your personal data you should inform us of such changes so that the personal data may be updated and corrected.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights listed above).  However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive.
If you wish to change how we communicate with you, or update the information we hold, then please contact us:
    •    email us at info@nadiafornottinghameast.org
    •    write to us at: Nadia Whittome,165 Mansfield Road, Nottingham, Nottinghamshire, NG1
Additionally, you can opt out of email separately:
    •    Email –  You can opt out of marketing emails at any time by clicking the unsubscribe link in any marketing email from Nadia Whittome.

How long will it take for these changes to be effective?
We endeavour to meet the following service levels where individuals opt-out of receiving marketing information:
    •    Email – 24 hours from receipt of email.
    •    SMS – 24 hours from receipt of opt out request.
    •    Telephone – 24 hours from receipt of request to opt out.
    •    Mail – 28 days from receipt of ‘do not mail’ request. This period is longer than for other channels due to the production times for mailing campaigns, and in most cases, we would expect the change to be effective much more quickly.

How Nadia Whittome keeps your data safe
 We ensure that there are appropriate technical controls in place to protect your personal details. Where possible, our online forms use industry standard encryption and our network is protected and routinely monitored.
We undertake regular reviews of who has access to information that we hold to ensure that your personal data is only accessible by appropriately trained staff, volunteers and contractors.
We use external companies to collect or process personal data on our behalf. We do comprehensive checks on these companies before we work with them.

How to make complaints about this policy or raise privacy concerns
 If you would like more information, or have any questions about this policy, please contact our team by email at info@nadiafornottinghameast.org or write to us at: Nadia Whittome, 165 Mansfield Road, Nottingham, Nottinghamshire, NG1 3FR.

To make a formal complaint about Nadia Whittome’s approach to data protection or raise privacy concerns directly with our data protection team, please contact:
Data Protection, 165 Mansfield Road, Nottingham, Nottinghamshire, NG1 3FR.

Email: info@nadiafornottinghameast.org
You also have the right to make a complaint direct to the UK’s data protection authority, the Information Commissioner’s Office (ICO). The ICO can be contacted at: https://ico.org.uk/global/contact-us/
 Concerns can be also be logged via the ICO website.

Changes to Nadia Whittome’s Privacy Policy
 This Privacy Policy may be updated from time to time so you may wish to check it each time you submit personal data to Nadia Whittome. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use the Nadia Whittome website to submit personal data to Nadia Whittome. If material changes are made to the Privacy Policy we will notify you by placing a prominent notice on the website.

Last updated 28th May 2024